EasyShiftHQEasyShiftHQ
Employee portal/ 01b

Someone picks up
the shift while you’re
still on the line.

Every person on your payroll gets a portal on their own phone — the open-shift marketplace, the clock, their timecard, their tip splits, their pay. It is the most-opened part of EasyShiftHQ by a wide margin, and it is the reason the numbers on your side are measured instead of estimated.

Get early accessSee the manager side

Contents / everything they can open

Four tabs.
No training day.

The portal is mobile-first and deliberately small. A dishwasher should be able to claim a shift on the bus without anyone walking them through it, which is why there is no dashboard, no onboarding flow, and nothing on a screen that isn’t about their own week.

01
Schedule
Their week, published times, and who's on with them
02
Pay
Earnings for the pay period, wages and tips
03
Clock
Clock in and out, with today's punches listed
04
Timecard
Hours worked this period
05
Shift Marketplace
Pick up available shifts
06
Tips
Tip history & breakdown
07
Requests
Time off & availability
08
Kiosk PIN
Manage your clock-in PIN

The last five sit under More. Managers get the full desktop app; staff get this.

One week / both sides of it

What they do on the phone
is what lands on your desk.

  1. Wed 3:41p

    01 · The marketplace

    A shift comes open. Someone takes it.

    Open shifts and coworker trades land in one feed with the position, the time, and how many spots are left. Overlaps with a shift they already have are blocked outright, not warned about — so nobody claims their way into a double.

    On your side

    Coverage happens in the app instead of the group chat. Claims can auto-approve or wait for your sign-off, and every trade routes through you before the schedule changes.

  2. Fri 3:58p

    02 · The clock

    One button, and the punch carries proof.

    Clock in or out from the phone, or from the kiosk with a PIN they set themselves. A selfie and a location check ride along with the punch — the app explains why, in plain language, on the screen where it asks.

    On your side

    Geofencing is yours to set: off, warn, or block, with your own radius. Out-of-range clock-ins get flagged instead of quietly counted, and the hours that reach payroll are the ones you can stand behind.

  3. Fri 9:12p

    03 · The tip pool

    The split shows its work.

    Once you approve a pool, everyone on it sees their share and the arithmetic behind it: their hours, the team's hours, their percentage, the pool total. They never see another person's name or amount.

    On your side

    The payday argument arrives as a dated dispute with a reason attached — missing hours, wrong amount, wrong date — instead of a cornering at the pass.

  4. Sat 8:20a

    04 · The timecard

    They check their hours before you do.

    Net hours after breaks, regular against overtime, and every individual punch for every day of the period. Read-only by design: corrections route to you, so nobody edits their way to a bigger week.

    On your side

    Discrepancies surface on Saturday instead of during the payroll run, and they arrive already narrowed to a day and a punch.

  5. Mon 7:05a

    05 · Pay

    The question you get asked most, already answered.

    Hours, gross wages, tips, and the total for the period — built from their own punches, labeled as an estimate, with incomplete shifts called out so they can come tell you about them.

    On your side

    Fewer interruptions, and the one interruption you do get is useful: a named person pointing at a shift that never got closed out.

Guardrails / on purpose

Self-service
is not self-approval.

Giving staff their own app only works if it can’t be used to move money or hours. Everything that changes a number goes through you.

  • They can’t edit a punch.

    The timecard is read-only. A wrong punch becomes a message to you, not a correction they make themselves.

  • They can’t see anyone else’s money.

    Tip splits show the pool total and their own percentage. Other people’s names and amounts never appear.

  • They can’t take a shift you didn’t offer.

    Trades post to the marketplace or to one named coworker, and the transfer only happens after a manager approves it.

  • They can’t clock in from home.

    Set the geofence to block and an out-of-range punch is refused. Set it to warn and it goes through flagged, with the distance recorded.

  • They can’t reuse a PIN you reset.

    Kiosk PINs are hashed, never stored readable, and a manager-forced reset shows on their phone as temporary until they change it.

Your staff will open this
more than you open anything.

Which is why it’s worth getting right. Start with the schedule, and the portal comes with it.

Get early accessSee pricing